compliance teamWhat an Austrian system participant check involves
Step 1
Reconcile reports to despatch data
Step 2
Document the allocation applied
Step 3
Retain dated evidence
Step 4
Respond through the appointed representative
| Control | Evidence to retain |
|---|---|
| Scope | Entity, product, channel, stream and source |
| External action | Version, date, authorised filer and issued receipt |
| Maintenance | Source data, approval, invoice and next deadline |
Who runs the check
The coordination body can check all participants of collection and recovery systems on compliance with their contractual duties, above all on the completeness and accuracy of the quantity reports made to the systems. In practice this runs through an external auditor.
Where an administrative offence is suspected, the coordination body informs the ministry with the supporting documents, and the district administrative authority handles any penalty.
What is actually tested
The comparison is between declared masses and the quantities actually delivered, together with the evidence that non-licensed packaging was collected and recovered in a compliant way.
A file that can reconcile its report to despatch data, packaging specifications and the allocation applied is straightforward to defend. One that cannot is where the cost appears.
What to keep, and for how long
Retain the packaging specifications, the allocation working, the reported figures, the system invoices, the payment evidence and any declarations received from suppliers, for at least seven years.
Keep the dated version of each document rather than only the latest one, so that a report can be explained against what was known at the time it was filed.
Conclusion
Scope comes before a form. Connect the legal entity, product, sales channel and EPR stream to the rule that actually applies.
Evidence must remain traceable. Keep source data, versions, approvals, filings, receipts and every record issued by an external body.
Third-party decisions are never guaranteed. The ministry, the coordination body, collection and recovery systems and marketplaces control their own procedures, timing and decisions.